partSmart keeps van stock, job materials and purchase orders in one place. Your fitters see what they’re carrying, the office sees what’s running low, and the order goes to the merchant before anyone is stood on a job without the part.
None of this is clever. It’s the ordinary cost of not knowing what’s on the van, taken out of the day.
Every van and store is counted and every part has a minimum, so you order before you run out — not from a job, with the customer waiting.
Purchase orders reach the merchant as PDFs before you leave. They pick and pack; you collect. The queue is for people without a PO.
Every order is a written PO with a number and its lines. What arrives is checked against what was sent, not against anyone’s memory.
Stock is tracked per location. If the part isn’t on your van, you know which one it is on — before anyone drives to the merchant.
Materials are recorded on the job as they’re used, so the invoice carries all of them. Nothing gets fitted, forgotten and given away.
Stock reports say what each location ought to hold, so a physical count has something to be checked against. Shrinkage shows up instead of vanishing.
Stock control falls over when nobody agrees what “low” means. partSmart keeps it to three numbers on every part, on every van — and works everything else out from them.
The count on that van, on that shelf, at this moment. Adjusted as parts go on and off.
The level that decides whether a part reads as Min, Low or Healthy. Set it once per location.
The level you want restored. Order to fill to Std and every part tops back up to this number.
Parts get fitted and forgotten. partSmart records them where the work happens — by voice if hands are full — and takes the stock off the right van at the same time.
The dashboard already knows what’s below minimum. Turn that into a purchase order, split it by supplier, and send it as a proper PDF — without leaving the app.
A stock app that needs four bars is a stock app nobody updates. partSmart takes the change the moment you make it and holds onto it until there’s signal to send it.
Not a stock list bolted onto a spreadsheet — the parts, the people and the paperwork in one place.
Stock health at a glance, filtered by location, with replenishment orders one tap away.
Search, adjust and allocate stock across every van and store, with photos to confirm the part.
Say what you used or loaded. No typing on a phone with wet hands in the back of a van.
Schedule, status, recorded materials and hours, all on the job record.
Per-supplier POs as PDFs, emailed from your own domain and tracked to fulfilment.
Draft, edit lines and tax, then send to the client and keep the PDF on file.
Hours by person, date and job, with totals for review at the end of the week.
Merchant and customer records, with a default supplier per part to speed up ordering.
Create locations, assign who sees which van, and control who can move stock.
Big targets, plain language and no menus to hunt through — because it gets used in a van door, not at a desk.
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We’ll set up your locations and a starting parts list, and show you the whole loop — van to job to purchase order — on your own data.